VIEW OUR OPEN POSITIONS:
Applicants should send a resume and cover letter outlining how they meet the specific requirements of the position to info@baby2baby.org. Please include the position title in the subject line. Only applicants whose resumes are selected for an interview will be contacted.
Baby2Baby Events Coordinator
Los Angeles, CA 90016 | Full-time | Job Title – Events Coordinator | Reports to – Director of Events
Organization Overview
Baby2Baby is a non-profit organization that provides children living in poverty, with diapers, clothing and all the basic necessities that every child deserves. Over the past decade, Baby2Baby has distributed over 150 million items to children in homeless shelters, domestic violence programs, foster care, hospitals, and underserved schools.
Position Overview
Reporting to the Director of Events, the Events Coordinator is responsible for assisting with administrative needs, logistics and execution of Baby2Baby’s high-profile yearly fundraising gala and all Baby2Baby events.
The Events Coordinator will work from the Baby2Baby headquarters at 5830 W. Jefferson Boulevard Los Angeles, CA 90016.
Duties and Responsibilities
- Aids Events Director in coordinating event logistics and execution with regards to the yearly fundraising Gala and monthly events.
- Works with internal and external parties to execute Gala responsibilities including but not limited to website and email management; secures permits and vendor insurance; coordinates the production of Gala collateral; facilitates on-site sponsor deliverables; and supports the Events Director with overseeing on-site staff roles and responsibilities.
- Maintains all Gala documents, including accurate and current records for individuals and corporations within the Gala’s giving platform software.
- Oversees specific details for monthly events including invitations, venue, catering, décor, etc. In addition, manages all staff responsibilities and the overall flow of events from setup to tear down.
- Responsible for executing children’s giftbags at every event, including reaching out to corporate partners, purchasing items, assembling bags, inventorying all incoming and outgoing items.
- Works closely with the Marketing, Program and Warehouse teams to oversee and facilitate event planning and production processes.
- Provides post-event analysis, budget recaps, and apply learnings to enhance future plans.
- Builds and maintains relationships with sponsors, partner organizations, onsite vendors, and outside production teams with the highest level of professionalism. Streamlines communication and feedback between all involved parties.
- Manages event deadlines, timelines, and deliverables.
- Aids the Events Director with preparing budgets and ensures adherence.
- Supports Events Director with event data entry and fundraising reports.
- Participates in special projects and fundraising, as needed.
- Runs event related errands as needed.
- Other duties as assigned.
Required Qualifications
- Minimum of 2-4 years event planning experience.
- Bachelor’s degree required.
- Strong communicator, decision-maker and strategic-thinker.
- Proven abilities in multi-tasking and problem-solving.
- Team player that thrives in an ever-changing and collaborative environment.
- Ability to work in a fast-paced environment that requires excellent time management and a self-starter mentality.
- Highly organized with strong attention to follow up and meticulous recordkeeping.
- Excellent interpersonal skills and results oriented.
- Ability to work under pressure and meet deadlines.
- Excellent communication skills (both written and oral).
- Exceptional client and customer service.
- Attention to detail and accuracy is paramount.
- Proficient in Microsoft Office, including Word, Excel, PowerPoint, etc.
- Proficient in Adobe Creative.
Required Qualifications
- Large-scale production experience
- Prior non-profit and administrative experience
- Bilingual. Fluent in Spanish
Baby2Baby is an Equal Opportunity Employer and is committed to fostering diversity within its staff.
Baby2Baby Head of Warehouse Operations
Los Angeles, CA 90016 | Full-time | Job Title – Head of Warehouse Operations | Reports to – Chief Financial Officer
Organization Overview
Baby2Baby is a non-profit organization that provides children living in poverty, with diapers, clothing and all the basic necessities that every child deserves. Over the past decade, Baby2Baby has distributed over 150 million items to children in homeless shelters, domestic violence programs, foster care, hospitals, and underserved schools.
Position Overview
Reporting to the Chief Financial Officer, the Head of Warehouse Operations will be responsible for the day-to-day operations of our warehouse located in Culver City (HQ) and our Distribution Center. The location of our distribution is to be determined but will be within 45 minutes from HQ. The Head of Warehouse Operations will be responsible for implementing process improvements required to support Baby2Baby’s growth over the next 5+ years. This individual will also work closely with our CFO to improve our inventory management and ensure timely reporting of in-kind donations. This new position will oversee the teams responsible for shipping, receiving, and fulfillment operations at Baby2Baby; ultimately, the Head of Warehouse Operations will ensure productivity targets are achieved and that all warehouse processes are running smoothly and efficiently. The Head of Warehouse Operations will serve as a key partner to the Executive team as we continue to expand our distribution of essential items to partners in Southern California and across the United States and work closely with the Chief Operating Officer on all program initiatives.
Duties and Responsibilities
- Manages a growing team of warehouse lead, managers, and 10+ warehouse associates in two locations.
- Strategically manages warehouses in compliance with organization’s policy and vision.
- Ensures warehouse management system (WMS) is a trusted source-of-truth for available inventory, orders in progress, and outbound shipments.
- Maintains accurate inventory quantities via regular cycle counts; ensures strict adherence to receiving processes for accurate inventory reporting; and oversees the sorting and valuation process of in-kind donations.
- Produces reports regularly (inbound, outbound, low stock, etc).
- Tracks and analyzes key performance indicators and develop action plans to improve performance.
- Drives process improvements and applies new technologies or inventions to increase efficiency.
- Manages and develops direct reports; Recruits, coaches and motivates warehouse team.
- Ensures employee safety and OSHA compliance.
- Maintains an organized, clean, safe, and high-performing work environment.
- Monitors and reports on operating budget; analyzing and improving upon deficiencies and variances.
- Works closely with suppliers and vendors to ensure high quality of service and competitive pricing.
Required Qualifications
- 10+ years of warehouse management experience.
- Proven work experience as a Warehouse leader managing daily operations of 50+K sq ft warehouse.
- Expertise in warehouse management procedures and best practices.
- Hands-on experience with warehouse management software, databases and tools.
- Prior experience in apparel or oft goods a plus.
- 5S methodology a plus.
- Expertise in warehouse management procedures and best practices including safety and OSHA regulations.
- Exceptional leadership and communication skills.
- Strong decision making and problem-solving skills.
- Proficient in Microsoft Office, including Word, Excel, PowerPoint, etc.
Preferred Qualifications
- Bilingual English/Spanish a plus
Direct Reports
- 2 Warehouse leads (2 locations)
Baby2Baby is an Equal Opportunity Employer and is committed to fostering diversity within its staff.